MI-502 Out Wayne County CoC FY23 Intent to Renew

Save my progress and resume later | Resume a previously saved form

Resume Later

In order to be able to resume this form later, please enter your email and choose a password.

Your Email:

A Password:

Confirm Password:

Page 1

Background and Information

Purpose

The Out Wayne County Continuum of Care (CoC) is committed to carrying out a process for prioritizing and ranking renewal projects in a manner that is objective, upholds compliance with HUD requirements, and ensures projects are in line with CoC priorities and thresholds. To this end, the CoC has developed an Intent to Renew (ITR) application for CoC funded projects. With this being the inaugural year of this process, the CoC hopes responses received will provide an opportunity to provide projects with TA if thresholds are not met and also provide a baseline to build upon and reference in subsequent years. If TA is unable to resolve serious issues such as significant performance or financial issues, insufficient participation in HMIS, and other priorities of the CoC, the CoC may decide to not renew a project.

The ITR is also an opportunity for projects to provide the CoC notice of whether they intend to renew and continue operating.

This process is not meant to place additional burden on the projects, and should be viewed as the first step in the Notice of Funding Opportunity (NOFO) process.

Timeline

Intent to Renew process announced and introduced at May CoC General Membership meeting	May 4, 2023
Intent to Renew application opens	June 6, 2023
Intent to Renew application closes	June 21, 2023
Application review process	June 22 - 30, 2023

Monitoring Self-Assessment

The Monitoring Self-Assessment portion is designed to prepare projects for upcoming monitoring activities in the coming year. Because this is the first year the assessment is being introduced, the project’s assessment score will not impact their renewal application. However, it can serve a baseline for measuring future performance and may identify areas for Technical Assistance from the CoC team.

Technical Assistance (TA) Support

If results from the Monitoring Self-Assessment identify any areas where the project does not meet compliance or threshold requirements, the CoC team will reach out to the project contact listed to schedule TA support.

Declaration of Intent to Review

Project Agency Information

Agency Name

Phone Number

Address

City

State

Zip Code

Contact Person for Questions about this Application

This will also be the person the CoC will follow up with for any questions and if any TA support is needed.

Name

Title

Phone Number

Email Address

Project Information

Project Name

Project HMIS ID

HUD's Program Model

Would this agency consider consolidating this project if the opportunity became available in the 2023 NOFO?

Has the project made any major changes in the last 12 months or expects to make changes in the next 12 months, such as grant consolidation, change in service priorities or population, or loss of funding?

Please confirm whether you intend to renew your project application in the 2023 grant cycle.

Yes, the project would like to be considered for renewalNo, this project will not be renewed in the 2023 grant cycle. Please note: if a project does not review and would like to receive future funding, it will have to reapply through a competitive process and the program type may no longer be available

E-Signature

Date*

Monitoring Self-Assessment

Please be honest and transparent in your responses so the CoC can get a clear assessment of the state of CoC-funded projects. Scores will not be accounted for in NOFO scoring. Rather, it will be used as a guide for future monitoring activities and TA support.

Coordinated Entry

This project utilizes the Coordinated Entry System (CES) to fill all project openings:

If less than 100%, please share any barriers preventing the project from utilizing CES 100% of the time:

What percentage of referrals are accepted by your program?

If less than 100% of referrals are accepted by your program, please explain any barriers:

On average, how long does it take for the project to report openings to the CES?

If openings are not reported within two days, what barriers contribute to the delay?

Staff Knowledge - definitions and processes

Rate overall staff level of understanding of definitions of homelessness as defined by the HEARTH Act:

Rate overall staff level of understanding of protocols for documenting homelessness

Rate overall staff level of understanding of chronic homelessness definition

Rate overall staff level of understanding of protocols for verifying chronic homelessness

PSH Providers - rate overall staff level of understanding of definition of disability as eligibility criteria for a PSH project

PSH Providers - rate overall staff level of understanding of protocols for verifying disability

Eligibility and Intake

Please rate how strongly you agree with the following statements:

The intake process for this project is timely, low-barrier, and person-centered:

The project is intentional about screening participants “in” rather than “out”

The intake process for this project is timely, low-barrier, and person-centered:

The project adheres to the Housing First philosophy and model

Services are tailored to each participant’s individual needs and participants are allowed to be in the “driver’s seat” of their housing plan and path towards housing stability

Housing Sustainability

Please rate how well the project helps prepare participants the transition into housing: such as helping them understand a lease agreement, their rights and and their responsibilities

On average, what rate of participants are evicted from their housing or terminated from the project?

Please describe strategies used by the project for helping participants avoid eviction or termination:

In situations where participants lose their housing, what are the most common reasons leading to the eviction?

Please rate how well the project implements the Violence Against Women Act (VAWA):

Service Provision

What is the average caseload ratio for the project? (X cases per case manager)

What are the three most common supportive services sought by participants?

How does the project encourage program participation while adhering to Housing First?

Additional Feedback

Is there anything you want to CoC to know about your project performance, any highlights, issues, or requests for training/TA?

Save my progress and resume later | Resume a previously saved form